RCMS Rental Software - Order Processing, Contract Administration


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RCMS Pro handles every aspect of order processing and billing. Whether starting a contract or adding, returning or exchanging items on an existing contract, RCMS automatically creates or revises the contract, prorates rents, generates invoices or credit memos, adjusts inventory and posts to A/R and the G/L. No competing software package offers this level of sophistication.

RCMS provides informative laser printed quotations, contracts, reservations, invoices, statements, packing slips and work orders. These forms please customers, enhance cash flow by minimizing customer confusion and give your company the professional image it deserves.

From the main Order Processing Screen the user can view every rental, lease and sale quote, reservation and contract for a particular customer. When creating or revising an order, reservation or contract, you have complete flexibility to add or return rental items, sale items, expendables, labor, delivery/pickup charges, damage waivers or deposits. Invoices/credit memos will be generated automatically from the contracts in advance or arrears depending on the frequency you have chosen until the equipment is returned.

The user is given complete flexibility to set the Pricing Level, Billing Method, Terms or Proration Settings on orders, reservations and contracts. Every time a quote, reservation or contract is modified, the system stores the previous revision to a history file that may be viewed or printed.

Major Features:

Ability to rent or sell on the same contract
Automatic invoice generation with automatic invoice/credit memo proration
Supports Packaging and Kitting for easy quoting and contract administration
Complete Contract history and revision logging
Barcode support
Supports serialized assets, quantity, non-stock, service/labor or delivery/pickup type items
Flexible billing methods including: Periodic in Advance, Total in Advance, Periodic in Arrears, Periodic in Advance & Event Billing
Allocates Inventory and Updates Item/Category Usage for Quantity Rented, Times Rented and $ Amt. (Current, Year-to-Date, Cumulative)
Fully integrated Accounts Receivable (Enterprise Edition)
Automatically creates configuration, delivery and return work orders
Ability to sell items/packages during the return process, if damaged or lost
Optional rental deposit
Rent to Rent or Rent-to-own
Point of Sale functionality

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